MR Sports wanted to reduce time spent on admin tasks and improve financial control across multiple clubs.
We introduced automation using Pembee and RotaCloud, set up accurate reporting for payments and created workflows that automatically flagged missed transactions.
MR Sports now saves time every week, tracks all payments accurately and recovers missed fees faster, leading to improved cash flow and consistent growth.
MR Sports runs children’s after-school clubs across Northern Ireland, managing bookings, payments and staff schedules across several locations. Their manual processes were slowing the team down and made it difficult to track finances accurately. They needed a connected system that automated admin, prevented missed payments and kept parents informed in real time.
We mapped out all key operations — bookings, schedules, and payments — and identified where automation could save the most time.
We connected Pembee and RotaCloud so staff schedules, session details and attendance updated automatically.
We built workflows that tracked transactions, flagged unpaid balances and sent reminders to parents. This gave MR Sports clear visibility on cash flow and reduced lost revenue.
Custom dashboards now give real-time data on attendance, payments and revenue, while automated emails keep staff and parents informed without extra admin work.
Admin tasks were reduced by more than 50%, allowing the team to focus on running sessions instead of chasing paperwork.
Every transaction is now logged and reconciled automatically, helping identify and recover missed payments quickly.
Better tracking and follow-ups led to more consistent income, improving overall revenue within the first few months.
Automated notifications and templates improved coordination between staff and parents, reducing manual follow-ups.
MR Sports now has a fully automated management system that saves hours of admin time each week and ensures no revenue is missed. Their team can easily track payments, monitor attendance and view reports instantly. This project shows how small businesses can use automation to gain control over their operations, improve accuracy and increase profitability — all while providing a smoother experience for customers.
